Patriot Accounting is positioned as a powerful online accounting and payroll solution for US-based small businesses through 2026. It combines affordability, streamlined workflows, and free support. Learn what Patriot Accounting offers in this in-depth 2026 review – including features, pros, cons, pricing, and active Patriot Accounting promo codes.
From Launch to 2026: Patriot Accounting’s Evolution
- 2010s: Patriot enters the SaaS market with payroll-first tools for small businesses.
- 2020: Launches double-entry online accounting, seamless payroll integration.
- 2022-2024: Adds mobile apps, expands add-ons (HR, time-tracking, health, 401k), US-based support wins industry awards.
- 2025-2026: Leading over 65,000 customers, Patriot Accounting passes $19 billion in payroll. Commitment to simplicity, bundled savings, and transparent monthly pricing remains core.
Key Features
- Double-Entry Accounting Engine: Automates invoicing, bill pay, expenses, bank reconciliation, and financial reporting.
- Integrated Payroll: Unlimited payrolls, direct deposit, tax filing, W-2/1099 support, and state/federal compliance.
- User-Friendly Invoicing & Payments: Customizable invoices with credit card payment via Stripe integration.
- Automated Bookkeeping (Add-on): Monthly close, reconciliations, expert oversight.
- HR & Time Add-ons: Built-in time tracking, attendance, HR compliance, employee record management.
- Report Library: Real-time financial and payroll analytics out-of-the-box.
- USA-Based Support & Onboarding: Free phone, chat, and email assistance for all customers.
- Secure Cloud Access: Responsive, always-on web access, plus dedicated mobile app for employees.
Workflow & User Experience
- Clean Dashboard: Modern, simplified UI for quick access to ledgers, payroll, and reports.
- Single Login: Manage both payroll and accounting from one portal – or buy individually as business needs evolve.
- Guided Setup: Step-by-step onboarding for easy migration from other platforms.
- Mobile Employee App: Lets W-2 workers view paystubs, update tax info, and more via phone/tablet.
- Automations: Recurring invoices, scheduled payroll runs, bank sync, and one-click EOY forms.
Patriot Accounting Pricing
| Plan | Best For | Base Price | Per Worker | Key Features |
|---|---|---|---|---|
| Accounting Only | Freelancers, contractors, startups | $20/mo | None | Invoicing, bank sync, reporting |
| Payroll (Basic) | In-house payroll admins | $17/mo | $4/mo per paid worker | Unlimited payrolls, direct deposit, self-service |
| Payroll (Full Service) | SMBs seeking worry-free tax compliance | $37/mo | $4/mo per paid worker | All of Basic + tax filings & deposits |
| Combined (Accounting + Payroll) | Growing businesses wanting unified workflow | From $37/mo | $4/mo per paid worker | Bundled discounts, full integration |
| Add-Ons | Scalable features | Varies | Varies | Time tracking, HR, Benefits, 401k, Bookkeeping Service |
Patriot Accounting vs Competitors
| Feature | Patriot Accounting | QuickBooks Online | Gusto | Xero |
|---|---|---|---|---|
| Accounting + Payroll Under 1 Login | Yes | Requires separate plans | Payroll only | No payroll in US |
| US-based Support | Included (all plans) | Upcharges/outsourced | Limited live | No live phone |
| Free Trial & Promotions | 30 days + stacked promo codes | 30 days | 1 month | 30 days |
| Transparent Pricing | Yes | Extra fees, usage-based tiers | Yes, but can add up | Yes |
| Mobile Employee App | Included | With Payroll plan | Included | Partial |
| Marketplace Add-Ons | Payroll, HR, time, benefits | More extensive | HR, benefits | Inventory, payroll (non-US) |
| Accountant-Friendly | Yes | Yes | No | Yes |
Pro Tip: Use active Patriot Accounting promo codes and the 30-day free trial before committing to a full subscription. Promotions change seasonally.
Integrations
- Stripe: For instant invoice credit card payments.
- Bank Sync: Major US bank integrations for reconciliation.
- 401(k), HR, Benefits: Opt-in modules – connect to various payroll/benefits providers.
- App Marketplace: New connections arriving for CRM, e-commerce, and more (2026 roadmap).
Pros & Cons
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Final Thoughts
- Patriot Accounting shines as a cost-effective, US-centric alternative to QuickBooks and Gusto for owners seeking streamlined workflows and responsive support.
- It’s built for startups and growing businesses who want unified payroll and accounting without paying extra for unnecessary complexity.
- Try a free 30-day trial and stack seasonal Patriot Accounting promo codes to maximize early savings.
Patriot Accounting FAQ
Yes, it meets GDPR standards and supports HIPAA via a signed BAA on eligible plans.
Yes, white-label portals fully support your own domain and branding.
Ideal for consultants, service firms, and SMBs needing streamlined automation.
No-it integrates seamlessly with both services.
All plans include chat/email – higher tiers include onboarding and dedicated setup help.
